Applications will be independently reviewed by members of the organizing committee of the Student Journal Forum and members of the Coalition Publica Library User Group.

Applications will be assessed against all eligibility criteria. In addition, reviewers will assign points based on how well the proposal addresses each of the following expectations using a 1 (low) through 5 (high) scale:

• The proposal is relevant for a student-run journal and the project objectives are clearly stated;
• The proposal identifies and responds to a need that goes beyond regular journal operations (e.g., development of new skills, capacity, special project);
• The proposal demonstrates the potential for a lasting, positive impact on the journal;
• The described project is feasible/reasonable for a student-run journal;
• The budget is realistic for the proposed project and the costs are justified appropriately.

Value

2 grants of $1,500 each; at least one grant will be awarded to an undergraduate student.

Grant funds may be used for (including, but not limited to):

• Stipends for the grant recipient (student editor), and other key members of the journal team, to dedicate time to a special project;
• Paying for services that support the project (e.g., graphic design, web development, copy editing, etc.);
• Paying for software licenses that support the project;
• Training or conference fees for the grant recipient (student editor), and/or other key members of the journal team.

Grant funds may not be used for:

• Printing costs associated with the production of journal issues;
• Capital purchases (e.g., laptops, tablets, printers, desks or other furniture, etc);
• The event costs to launch a new issue.

Eligibility

Eligible students must meet the following criteria:

• An undergraduate or a graduate student enrolled at a Canadian university in the next academic year (2026-2027);
• Must intend to be a member of the editorial team of an eligible student journal in the next academic year (2026-2027);
• Must be able to receive funds in a Canadian-based bank account.

Eligible journals must meet the following criteria:

• Student-run, meaning that the majority of operations are undertaken by students;
• Hosted by a Canadian academic library;
• Publishes original, peer-reviewed student research (peer review includes review by faculty, journal editors, or other students; other types of content may be published as well);
• Publishes primarily in English and/or French (other languages may be published as well);
• Have published at least one issue in the past calendar year and can demonstrate progress towards publishing a future issue.

Priority will be given to student editors and student journals who have not previously benefited from the grant.

Grant funds will be paid to one recipient representing the journal in August of the award year, who will assume responsibility for managing the funds on behalf of the journal/team.

Coalition Publica is committed to the principles of equity, diversity, and inclusion. Student editors from historically under-represented and equity-deserving groups, or who are editing journals with a mission to support such groups, are encouraged to submit their projects. Applications are also encouraged for projects that address diversity, equity, inclusion, or accessibility.

Applications may be submitted in English or French.

Applicants must complete the online application form, which includes:

• Information about the journal and publication frequency
• Project description and state of any progress so far (up to 500 words)
• Budget outlining how the funds will be used (please download and complete this budget template)
• Name and contact information for a faculty member, staff member, or librarian at the journal’s host institution who can serve as a reference to validate the information in the application

Note that you will need a Google account to submit the application form.

Application deadline: Midnight Pacific Time on April 12, 2026

Enquiries should be sent to info@coalition-publi.ca