A strategic partnership created by Érudit and the Public Knowledge Project.

Services

Services

Through Coalition Publi.ca, PKP and Érudit are offering Canadian journals a suite of harmonized services, providing journals with a low-cost, made-in-Canada solution that supports the journal publication process from submission through review and production, to dissemination and preservation.

Core Services

The following services form the core of Coalition Publi.ca’s service offerings. A customized service package including these services will be prepared for each journal:

Website Tools and Workflow Management

Coalition Publi.ca provides service and support for PKP’s Open Journal Systems (OJS) software, an open-source journal management and website tool.

OJS provides your journal with a home on the internet. Website building tools allow you to publish content and develop an online identity. You can create and manage your websites with OJS, using free templates or customized themes.

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OJS also streamlines submission, review, and editorial processes and reduces administrative workload, by assisting with every stage of the refereed publishing process, from submissions through to online publication and indexing. Through its management systems, its finely grained indexing of research, and the context it provides for research, OJS improves both the scholarly and public quality of refereed research.

OJS Features

  1. OJS is installed locally and locally controlled.

  2. Editors configure requirements, sections, review process, etc.

  3. Online submission and management of all content.

  4. Subscription module with delayed open access options.

  5. Comprehensive indexing of content part of global system.

  6. Reading Tools for content, based on field and editors’ choice.

  7. Email notification and commenting ability for readers.

  8. Complete context-sensitive online Help support.

OJS hosting and services are available through a number of Canadian university libraries (full list available here) as well as through PKP’s Publishing Services. Coalition Publi.ca will work with you and its institutional partners to find the best home for your journal.

OJS is an optional service. Coalition Publi.ca will work with journals already using OJS to integrate them within its suite of services.

Dissemination and Discovery Services

All Coalition Publi.ca journals are disseminated on the Érudit platform (www.erudit.org), accessing its worldwide network of over 2 million users (70% international), including 1100 institutions.

Robust indexing strategy

  • Agreements with discovery tools, such as Ex Libris (Primo Central, SFX), OCLC (WorldCat), etc. (full list available here)

  • Agreements with major indexing services, such as Scopus, Thompson Reuters (full list available here)

  • SEO (Search Engine Optimization) for maximum visibility and discoverability in Google Scholar

  • Agreement with Wikipedia to encourage referencing and maximize discovery

Best practices for citability and persistent linking

  • Free DOI (Digital Object Identifier) attribution and deposit in Crossref

  • Support for persistent author name identifiers (ORCID)

High-Quality Metadata and Digital Document Production

XML formatting and PDF optimization is required for your journal to be included on www.erudit.org. Professional digital document production can help your journal improve online discoverability, simplify production into other/new formats, meet best practices for archiving, and permit text and data mining.

Two levels of XML formatting are available for new/current content:

1. Minimal XML

Minimal XML allows content to be displayed on www.erudit.org and ensures that it is properly discoverable.

Minimal XML production identifies and tags only basic article content elements such as titles, subtitles, authors, affiliations and contact information of authors, abstracts, bibliographies, and biographical notes.

Outputs:

  • Metadata - for discoverability

  • Optimized PDF - for download

Example: Basic XML article

Minimal XML production is a required service. Content cannot be displayed on www.erudit.org without this service.

2. Full XML

Full XML increases online discoverability, simplifies production into other/new formats (future-proofing), meets best practices for archiving, and permits text and data mining. This process results in a better user experience with dynamic articles, figures that can be enlarged, automatic linking to footnotes, multimedia in the HTML and ePub versions, etc.

Full XML production identifies and tags finer semantic elements within the text body, such as section headings, paragraphs, quotations, footnotes, transcriptions, lists, figures, tables, images, multimedia, and more, in addition to basic article content elements, such as titles, subtitles, authors, affiliations and contact information of authors, abstracts, bibliographies, and biographical notes.

Outputs:

  • Metadata - for discoverability

  • HTML - for full-text reading online

  • Optimized PDF - for download

  • EPUB - for mobile devices and sale on ebook platforms

Example: Full XML article

Full XML production is an optional service.

Financial Support

All Coalition Publi.ca journals will receive financial support for their activities from the Partnership for Open Access. Established by Érudit and CRKN and now expanding internationally, the partnership is an innovative model for collaboration between university libraries and scholarly journals, providing financial support to Canadian publishers in transition toward complete open access. Through this partnership, Coalition Publi.ca journals receive financial support for their activities. This support varies according to the agreements established with different consortia and is determined in relation to the journals’ costs to participate in Coalition Publi.ca, which may be covered in full or in part.

For journals operating with a 12-month embargo, Coalition Publi.ca also provides subscription management services, including a regular payment and reporting schedule, automated renewal mailings, and support for individual subscriptions (e.g. association members, authors, etc.). Coalition Publi.ca can tailor subscription management to meet your journal’s unique needs.

By 2022, Coalition Publi.ca hopes to have established a sustainable financial model for Open Access journals in Canada, such that all Coalition Publi.ca journals can publish in immediate Open Access.

Additional Services

All Coalition Publi.ca journals receive the following services with their customized service package at no additional cost:

Reporting and Metrics

All Coalition Publi.ca journals can monitor their readership with OJS’s comprehensive website statistics and Érudit’s reporting on platform usage.

OJS comes equipped with tools to measure website usage, including article, issue and homepage views, and regional information (if properly configured). These metrics provide detailed usage information for authors and editors (including downloadable usage reports), and article usage stats can be displayed publicly. Usage statistics are vital component of OJS, and PKP is devoting significant resources to developing this feature.

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Visits to the Érudit platform are tracked by AWStats. Each journal on the platform is provided with a login to view the usage metrics for its content, including daily and monthly visits, unique visitors, pages consulted, and users’ geographic locations.

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Coalition Publi.ca also assists journals with measuring their impact using third party tools such as Publish or Perish, as well as alt-metric tools such as PaperBuzz.

General Marketing and Promotion

Coalition Publi.ca aims to promote Canadian social sciences and humanities scholarship to the world by gathering a critical mass of Canadian scholarly journals under a single umbrella. Coalition Publi.ca journals benefit from this collective promotion through ongoing efforts to establish new agreements with library consortia around the world.

All Coalition Publi.ca journals also receive basic promotion through Érudit’s marketing channels, including representation at conferences, annual catalogues, regular e-newsletters, social media, etc. Coalition Publi.ca journals can also access design and marketing/communications services on request.  

Training and Education

Coalition Publi.ca is committed to accompanying journals in the transition towards complete Open Access. Drawing on decades of scholarly communication experience, it will provide educational resources and training opportunities to help journals understand and meet the evolving standards for OA publications, such as:

  • Creative Commons licensing

  • SHERPA RoMEO

  • DOAJ

  • Persistent identifiers (DOI and ORCID)

Customer Support

All Coalition Publi.ca journals benefit from personalized customer service that is informed by PKP and Érudit’s decades of experience in scholarly communication. Their knowledgeable staff get to know the journals they support and work to quickly resolve issues in partnership with journal staff.

Érudit assigns an account officer to each journal, who acts as a single point of contact.

Extensive support documentation is readily available online for OJS.

Hours of operation

Preservation

All Coalition Publi.ca journals are preserved on Portico and Scholars Portal, which meet all standards for long-term digital archiving (certified by the Center for Research Libraries as  Trustworthy Digital Repositories). Érudit also backs up all XML files on ComputeCanada’s servers.

Coalition Publi.ca journals using OJS can also preserve their content in PKP’s Preservation Network.

Beyond the Basics

A number of other services are available above and beyond Coalition Publi.ca’s core service package. They can be included in a journal’s customized service package on request:

  • Production services, such as copy-editing, layout, proofreading, and data quality control

  • Migration of legacy content to OJS and/or Érudit

  • Archive digitization

Discuss your needs with the Coalition Publi.ca team to request an estimate.

Important Notes

Non-Exclusive

Coalition Publi.ca agreements are non-exclusive. Journals retain the right to display and disseminate their content on other systems and platforms.

Copyright and file ownership

Journals retain copyright of their content, as well as ownership of any files produced through Coalition Publi.ca services.

Journal Responsibilities

Journals are responsible for arranging all publishing agreements and open access licenses with authors, as well as ensuring appropriate licensing for copyrighted material forming part of the articles to be published.

Cost of Services

The Coalition Publi.ca team will prepare an individualized quote for each journal based on a conversation with journal staff and a review of 3 recent issues of the journal.

As a non-commercial initiative, Coalition Publi.ca only charges for the direct costs of its core services.

The cost of OJS depends on the journal’s support needs and whether it can access no-cost OJS hosting solutions (available through some Canadian university libraries, full list available here).

The cost of XML conversion depends on different factors such as the number of articles and issues published per year, the number of tables and images included in each issue, the quality and completeness of the metadata, etc. It is assumed that journals will follow best practices for metadata creation.

Coalition Publi.ca is actively working to reduce the cost of XML conversion through the development of automated XML tools. Work on these features is ongoing and represents an important part of Coalition Publi.ca’s work. Journals will hopefully benefit from these developments in the near future.

The Coalition Publi.ca team are happy to work with you to customize your quote based on your needs and resources.